Higher Secondary Grade Fixation Software, Govt Orders, Circulars

This application works only in MS Windows OS. MS Office is to be installed, because this is an MS Excel based application. Macro is to be enabled in MS Excel. The detailed steps to enable Macros are given in the home page. EasyGrade is a 3-step process. 

Click on “Data Entry” button. Fill the Service Particulars table. The revised pay scale (wef 01/07/2019) is provided for easy access. Note that the last row (Leave details from AG - Order No and Date) may be left unfilled if the details are not yet available. 

However this is to be filled before proceeding to Step 3. Please note that the steps 2 and step 3 will generate corresponding forms as per your entered data. 

If you are a gazetted government employee, click on buttons corresponding to steps 2a, 2b, and 2c to generate the related forms. The forms obtained through steps 2a and 2b are to be kept in the institution. The form obtained through Step 2c (Leave Details Request) is to be sent to the Accountant General. Note that the institution Order Number and Date is to be filled. Wait until you receive the leave details from the Accountant General. On receiving, you may fill the last row of Data Entry section (Leave details from AG - Order No and Date) which was left unfilled in Step 1. If you are a non-gazetted government employee, you may skip the step 2c. 

After getting the leave details from the Accountant General, the Head of Institution can sanction the higher/selection grade. For this, click the button corresponding to Step 3a. This is the most important form of the whole process. 

Take 4 copies of the form generated through Step 3a. Send the original document (duly attested by the office head with sign and seal) to the Accountant General and wait for it to get sanctioned. 

Note that the institution Order Number and Date is to be filled. Once it is sanctioned, you will receive the pay slip (online updation through SPARK). Keep the other generated copies in the service book, office register, and as personal copy. 

If you are a gazetted government employee, click button 3b to generate Form of Undertaking and 3c to generates the Covering Letter. Send the Form of Undertaking (3b), the Covering Letter (3c) along with the original proceedings (3a) to the Accountant General. 

Non-gazetted government employees may skip the step 3b and 3c. 

Click the link to download the Easy Grade software by Sreeja V M.

The software tool prepared by Sri. Surendran K assists the preparation of Higher Grade and Selection Grade of Headmaster's/Primary/ Secondary /Higher Secondary Teachers of Departmental/ Aided Schools, Lab Assistants and all other government employees.