E-Submission of SPARK Bills
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Instructions were issued earlier that all the drawing and disbursing officers (DDOs) and self drawing officers (SDOs) drawing salary from the District treasuries and from all treasuries in Trivandrum and Ernakulam districts should e-submit the salary bills along with normal bills generated through spark. Now it has been decided to extend this system, hence it is directed that all the drawing and disbursing officers (DDOs) and self drawing officers (SDOs) drawing salary from the treasuries in the districts ( Kollam, Alappuzha, Pathanamthitta, Kottayam, Idukki, Thrissur, Palakkad, Malappuram, Kozhikkodu, Wayanadu, Kannur and Kasargode) shall e-submit the salary bills along with the normal bills generated through Spark, from the salary bill for April 2014 onwards. Read more for the detailed instructions for e-submission through Spark.
DDO Bills
Go to “Establishment Bill Type” and correct, if necessary, the 7 codes of the “Head of Account” of each Bill Type separated by hyphens as shown in the pictures below. No need to edit the SDO Bill Type.
The 7 codes starting from Major Head to Object Head should be identical in all respects and inserted as a string separated by hyphens under the Establishment Bill Type. Discrepancies will result in failure of “Making Bill” which is explained in the succeeding steps.
After processing the bill as usual, Go to “Make bill from Pay Roll”, Select DDO Code, Select the bill, Select the correct head of account and make the bill.
Go to “E-Submit Bill”. Select DDO Code, Select the appropriate bill and “Approve and Submit”.
Status of the submitted bill can be viewed under “View submitted bill”.
SDO Bills
Go to “Present Salary Details”.
Select “Yes” for “Credit Salary to Bank/TSB?” and set the TSB details.
Set the “Head Description” as shown below.
The 7 codes should match with those under “Head Codes” which is explained under DDO Bills above. P/N and V/C codes also should be matching.
“Make Bill”, “E-Submit Bill”, “View submitted bills” etc. are the same as in the case of DDO Bills, except that SDO code should be selected instead of DDO code wherever applicable.
After “Making the bill”, the processed bill will not be available for cancellation under “Cancel Processed Salary” until it is cancelled under the “Accounts” module.
“Made Bill” cannot be cancelled after it is e-submitted; until it is objected by treasury. But, it can be cancelled before e-submission.
Points to Remember
- Presently, bills should be presented in hard copy also.
- It is a good practice to e-submit the bills only after verifying the hard copy.
- At present, only Monthly Salary Bills can be e-submitted; no Arrear Bills and Surrender Bills can be e-submitted.
- While fetching the e-submitted bill at treasury, Treasury Software (TIS) cross-match the bill generated from spark with the data available at treasury database. If the validation fails, the bill will be objected and it has to be cancelled, re-processed and re-submitted after making necessary corrections.
- For DDO bills, the DDO code and head of account in spark should be matching with those in treasury.
- For SDO bills, the SDO code, DDO code, head of account and the dues in spark should be matching with those in treasury. If all things are correct at the SDO’s end, steps should be taken to make necessary corrections at the treasury.
- SDO should select the option “Yes” for “Credit Salary to Bank/TSB?” in “Present Salary Details”
- Incorrect PAN and TSB account details in spark/treasury database may lead to failure in SDO bill validation.
About Author:
Muhammad A P. Govt. Law College, Kozhikode is a SPARK expert who enjoys writing articles on SPARK. He is our star contributor and author. If you have any query regarding SPARK and Salary Processing then feel free to ask.Advertisement